Better workdays.
Better Care .
Reduce administrative load, streamline admissions, and cut avoidable back-office delays with intelligent automation that fits into your existing operation.
Every system is perfectly designed to get exactly the results it gets. If we want better outcomes, we must redesign the underlying processes — not push people harder. When systems improve, people flourish
W. Edwards Deming
Admin Cycle Speed
0%
0%
Faster admin cycle
Admin Cycle Speed
0%
0%
Faster admin cycle
Admin Cycle Speed
0%
0%
Faster admin cycle
Agency Hour Reduction
0%
0%
Lower agency hours
Agency Hour Reduction
0%
0%
Lower agency hours
Agency Hour Reduction
0%
0%
Lower agency hours
Documentation Reliability
0%
0%
Fewer doc delays
Documentation Reliability
0%
0%
Fewer doc delays
Documentation Reliability
0%
0%
Fewer doc delays
Grow up to three times faster with Haven
Communities and residences using AI and automation grow three times faster than those relying on manual administration.
Fill units predictably
Fill units predictably
Fill units predictably
Lower labor burden
Lower labor burden
Lower labor burden
Compliance Streamlining
Compliance Streamlining
Compliance Streamlining
Automation That Stabilizes the Operation
Powered by our proprietary FASTLANE™ AI Framework (Fast Start to Lift and Net Effect), Haven delivers measurable ROI in days, not weeks, helping your organization unlock its full potential.
Lead Intake
Onboarding
Documentation
Smart Scheduling
Compliance
Lead Intake
Handles first-touch communication, screens for care level, schedules tours, and maintains all follow-ups without coordinator lift.
Outcomes
Faster conversions
Fewer no-shows
Reduced handoffs and stalls
Lead Intake
Onboarding
Documentation
Smart Scheduling
Compliance
Lead Intake
Handles first-touch communication, screens for care level, schedules tours, and maintains all follow-ups without coordinator lift.
Outcomes
Faster conversions
Fewer no-shows
Reduced handoffs and stalls
Lead Intake
Onboarding
Documentation
Smart Scheduling
Compliance
Onboarding
Collects all required forms through self-serve flows, prefills documents from existing data, captures e-consents, and files everything directly into the record.
Outcomes
Shorter move-in cycles
Paperwork completed before arrival
Fewer missing or incomplete items
Faster Coordinator Workflows
Parsed inquiries and pre-filled prospect records remove manual entry and compress the intake cycle.
Faster Coordinator Workflows
Parsed inquiries and pre-filled prospect records remove manual entry and compress the intake cycle.
Faster Coordinator Workflows
Parsed inquiries and pre-filled prospect records remove manual entry and compress the intake cycle.
Fewer Handoffs
Routing by care level, building, and availability keeps inquiries moving without stalls or rework.
Fewer Handoffs
Routing by care level, building, and availability keeps inquiries moving without stalls or rework.
Fewer Handoffs
Routing by care level, building, and availability keeps inquiries moving without stalls or rework.
Reduced No-Shows
Automated tour and form reminders by SMS and email tighten follow-through and cut drop-off.
Reduced No-Shows
Automated tour and form reminders by SMS and email tighten follow-through and cut drop-off.
Reduced No-Shows
Automated tour and form reminders by SMS and email tighten follow-through and cut drop-off.
Fewer Day-Of Surprises
E-consents, POA, and health-history uploads are completed before arrival, preventing last-minute gaps.
Fewer Day-Of Surprises
E-consents, POA, and health-history uploads are completed before arrival, preventing last-minute gaps.
Fewer Day-Of Surprises
E-consents, POA, and health-history uploads are completed before arrival, preventing last-minute gaps.
Faster, Compliant Submissions
Drafted incident narratives with correct policy routing reduce admin time and produce clean records.
Faster, Compliant Submissions
Drafted incident narratives with correct policy routing reduce admin time and produce clean records.
Faster, Compliant Submissions
Drafted incident narratives with correct policy routing reduce admin time and produce clean records.
Lower Agency Hours
Credential-checked shift backfill reduces agency reliance while dashboards surface occupancy.
Lower Agency Hours
Credential-checked shift backfill reduces agency reliance while dashboards surface occupancy.
Lower Agency Hours
Credential-checked shift backfill reduces agency reliance while dashboards surface occupancy.
A Straight-Line Path to Impact
Four steps that move from mapping your workflow to shipping production automations tied to a single measurable KPI.
1
Assessment
A 60 minute call to map your inquiry-to-admissions and admin journey. Then we align on one KPI (move-ins, admin cycle time, or agency hours%) to improve first.
1
Assessment
A 60 minute call to map your inquiry-to-admissions and admin journey. Then we align on one KPI (move-ins, admin cycle time, or agency hours%) to improve first.
1
Assessment
A 60 minute call to map your inquiry-to-admissions and admin journey. Then we align on one KPI (move-ins, admin cycle time, or agency hours%) to improve first.
2
Quick Wins (10–14 days)
Launch the first automation (Admissions Copilot or Documentation Assistant) with usage + time-saved metrics.
2
Quick Wins (10–14 days)
Launch the first automation (Admissions Copilot or Documentation Assistant) with usage + time-saved metrics.
2
Quick Wins (10–14 days)
Launch the first automation (Admissions Copilot or Documentation Assistant) with usage + time-saved metrics.
3
Build
Add targeted agents—Scheduling, Family Updates, Document Routing—connected to your EHR/scheduling stack.
3
Build
Add targeted agents—Scheduling, Family Updates, Document Routing—connected to your EHR/scheduling stack.
3
Build
Add targeted agents—Scheduling, Family Updates, Document Routing—connected to your EHR/scheduling stack.
4
Scale
Monitor & manage with monthly ROI reporting; expand to additional communities.
4
Scale
Monitor & manage with monthly ROI reporting; expand to additional communities.
4
Scale
Monitor & manage with monthly ROI reporting; expand to additional communities.
Proof From Real Communities
Documented reductions in no-shows, admin time, agency hours, and documentation gaps across operators adopting targeted automation.
Pacific Northwest (12 Sites)
Admissions stalled on paperwork and follow-ups; instant responses, nurture, and prefilled packets removed the choke points.
0%
0%
No-shows down
0%
0%
Move-in speed up
Pacific Northwest (12 Sites)
Admissions stalled on paperwork and follow-ups; instant responses, nurture, and prefilled packets removed the choke points.
0%
0%
No-shows down
0%
0%
Move-in speed up
Pacific Northwest (12 Sites)
Admissions stalled on paperwork and follow-ups; instant responses, nurture, and prefilled packets removed the choke points.
0%
0%
No-shows down
0%
0%
Move-in speed up
Midwest Memory Care (6 Sites)
Documentation load and last-minute agency calls were driving costs; note drafting and smart scheduling cut the burden.
0%
0%
Agency hours down
0%
0%
Admin time down
Midwest Memory Care (6 Sites)
Documentation load and last-minute agency calls were driving costs; note drafting and smart scheduling cut the burden.
0%
0%
Agency hours down
0%
0%
Admin time down
Midwest Memory Care (6 Sites)
Documentation load and last-minute agency calls were driving costs; note drafting and smart scheduling cut the burden.
0%
0%
Agency hours down
0%
0%
Admin time down
Southeast Assisted Living (8 Sites)
Routing delays created survey risk; automated routing and audit logs stabilized documentation flow.
0%
0%
Missing docs down
0%
0%
24-hour completion
Southeast Assisted Living (8 Sites)
Routing delays created survey risk; automated routing and audit logs stabilized documentation flow.
0%
0%
Missing docs down
0%
0%
24-hour completion
Southeast Assisted Living (8 Sites)
Routing delays created survey risk; automated routing and audit logs stabilized documentation flow.
0%
0%
Missing docs down
0%
0%
24-hour completion
Resources From the Front Line
Concise briefs on what actually moves occupancy, labor efficiency, and documentation reliability in senior living operations.
Answers to Common Questions
Clear explanations of scope, setup, data flow, security, and what changes for your team when automation goes live.
What KPI should we target first?
What exactly do you measure for ROI?
Do we need a new EHR?
Does this replace staff?
How fast do you go live?
Will this pass InfoSec and survey scrutiny?
How do reminders and communications work?
Do you train on our resident data?
What KPI should we target first?
What exactly do you measure for ROI?
Do we need a new EHR?
Does this replace staff?
How fast do you go live?
Will this pass InfoSec and survey scrutiny?
How do reminders and communications work?
Do you train on our resident data?
What KPI should we target first?
What exactly do you measure for ROI?
Do we need a new EHR?
Does this replace staff?
How fast do you go live?
Will this pass InfoSec and survey scrutiny?
How do reminders and communications work?
Do you train on our resident data?
Grow faster With Haven
A short readiness check is all that’s needed to scope your first automation and quantify expected impact.
Grow faster With Haven
A short readiness check is all that’s needed to scope your first automation and quantify expected impact.
Grow faster With Haven
A short readiness check is all that’s needed to scope your first automation and quantify expected impact.
AI automations for Assisted living.
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© 2025 Haven. All rights reserved.
AI automations for Assisted living.
Powered by Raincloud
© 2025 Haven. All rights reserved.
AI automations for Assisted living.
Powered by Raincloud
© 2025 Haven. All rights reserved.